Delivery Receipt Generator

Create a delivery receipt or proof of delivery in under two minutes. Add the sender, the recipient, the driver and the parcel details, then download a clean PDF or send it straight to the customer — free, no account, no watermark.

A Delivery Receipt Is the Only Thing That Proves It Arrived

Almost every delivery dispute comes down to the same question, asked weeks later: did this actually get there, and in what condition? A tracking number answers the first half at best. It does not record who signed for the goods, what state they were in, whether anything was missing, or what the customer agreed to at the door.

That gap is where the money goes. A customer claims a parcel never arrived and the courier carries the cost. A moving company is accused of damaging a table that was already scratched. A restaurant is charged back for an order the driver left with a neighbour. In each case the paperwork decides it, and a delivery receipt with a signature, a time and a condition note is the paperwork.

Create a Delivery Receipt in Three Steps

Pick the job type. Courier drop, food delivery, shipping, moving, errand or international consignment.
Fill in the details. Sender and recipient, driver name, order or consignment number, weight, delivery and service fees, and an estimated or actual delivery time.
Capture a signature and send. Sign on screen, then download as PDF, PNG or JPEG, print it, or email it to the customer.

Seven Delivery Receipt Templates

Courier Slip — standard same-day and next-day drops. Sender, recipient, driver, parcel reference and signature.
Shipping Label — a shipping receipt for parcels going through a carrier, with weight, service level and consignment number.
Moving Service — house and office removals, billed by hours, crew or load, with space to note the condition of items on arrival.
Food Delivery — restaurant orders with the venue name, order number, order type and separate delivery and service fees.
Grocery Drop — shopping delivered to the door, including substitutions and a delivery window.
Errand — personal-assistant and task work that does not fit a parcel model, billed by time or by job.
International Shipping — cross-border consignments with the carrier and a declared customs value.

What Every Delivery Receipt Should Include

Your business details — name, address, phone and any operator or carrier licence number.
Sender and recipient — both, with a contact number. On a delivery these are rarely the same person, which is exactly why disputes happen.
A reference number — order, consignment or job number, so the receipt can be tied back to your own records.
Date and time of delivery — not just the date. Time is what settles “it was never delivered” arguments.
The driver — whoever actually handed it over.
What was delivered — items, quantity and weight where relevant.
Charges, itemised — the delivery fee, any service or fuel surcharge, waiting time and the goods themselves shown separately.
A signature — the single most valuable field on the document, and the one most often skipped.
Condition notes — anything already damaged, missing or substituted, recorded at the point of handover rather than remembered afterwards.

Moving Company Receipts

Removals sit awkwardly between a service and a delivery, and the paperwork has to do both jobs. The customer is buying labour and transport, but they are also handing over possessions and expecting them back intact.

A moving company receipt should therefore show the charge basis plainly — hourly with crew size, a flat rate for the job, or a rate by volume or distance — and separate that from extras like packing materials, stair or long-carry charges, storage and waiting time. Those extras are the usual source of argument, and an itemised moving receipt ends the argument before it starts.

The condition note matters more here than anywhere else in delivery work. Recording that a wardrobe already had a chipped corner when it was loaded is the difference between a claim you can answer and one you simply pay. If you bill before the job rather than after it, use our invoice generator and issue the receipt once payment clears.

International Shipping and Customs

Cross-border consignments need two things a domestic receipt does not: the carrier handling the shipment, and a declared value for customs. The International Shipping template includes both, alongside weight and the standard sender and recipient details.

Declared value should reflect what the goods are genuinely worth. It is what duty is assessed on and what any insurance claim is settled against, so understating it to reduce duty tends to be a false economy the first time something goes missing.

Frequently Asked Questions

What is the difference between a delivery receipt and a proof of delivery?

In practice very little — both confirm goods reached the recipient. A proof of delivery usually emphasises the signature and the time of handover, while a delivery receipt also itemises what was charged. The templates here cover both, since the same document usually has to serve both purposes.

Can I capture a signature on the receipt?

Yes. You can sign directly on screen with a finger, stylus or mouse, and the signature is embedded in the downloaded PDF.

Do I need a delivery receipt if the parcel has tracking?

Tracking shows a status, not a handover. It does not record who received the goods, what condition they were in, or what was agreed at the door. For anything valuable, fragile or disputed, tracking on its own is thin evidence.

Can I create a shipping receipt for a parcel I am sending?

Yes. Use the Shipping Label template for domestic parcels or International Shipping for cross-border ones. Both record weight, service level and a consignment reference, which is what a shipping receipt needs beyond the sender and recipient details.

Can I use this for food delivery orders?

Yes. The Food Delivery template carries the venue name, order number, order type and separate delivery and service fees, which is what makes a food delivery total add up correctly.

How should I record a substitution or a missing item?

Note it on the receipt at the point of delivery rather than afterwards. A substitution or shortage recorded at handover and signed for is accepted; the same information added later rarely is.

Can I add my company logo and terms?

Yes. Add a logo, set your own colours and fonts, and use the notes and footer fields for liability wording, claim windows or payment terms.

Is my data stored anywhere?

No. Receipts are generated in your browser and saved only to your own device. Nothing is uploaded to our servers.

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